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POSITION DESCRIPTION: Governance Board Member
CANYONLANDS FIELD INSTITUTE
BOARD OF TRUSTEES POSTION DESCRIPTION
The governance board provides oversight and leadership in the following categories:
• Strategic Planning
• Program direction
• Fundraising
• Financial and risk management
• Board development
Governance board members commit to active volunteer participation, to leadership of finite, well-defined projects as committee members, to contribute financially and to be actively involved in raising additional funds towards fulfilling CFI’s mission. CFI Bylaws allow for minimum of three and maximum of nine trustees.
TERM: As per CFI Bylaws, term of service is 3 years. A trustee may be re-elected for another term. A trustee may reapply after a wait period of one year following the second term. See below on situations that may arise that would affect continued full service during a term. The Founding Trustee is currently acting director/CEO.
OFFICERS: Chair or Co-Chairs, Vice- Chair, Secretary and Treasurer elected for one year terms.
BOARD MEETINGS: Current meeting days are second Thursdays of every month and late in the afternoon for an hour and a half with a set agenda. Committee meetings take place between trustee meetings or as needed. An annual day long planning retreat is held in lieu of one of the regular meetings. Trustees can participate in person or by conference call. A quorum is made of simple majority of trustees. Attendance and involvement at board meetings is very important due to the small nature of the board and the significant projects at hand.
COMMITTEE meetings are held in between board meetings and called by the chair of the committee. Notes from these meetings are distributed to all trustees prior to the next board meeting along with minutes and financial statements. Chair asks for any questions and approval without extensive discussion at the full board meeting unless determined essential. This reporting and approval method (A Consent Agenda) shortens the amount of time at full trustee meetings to leave more time for strategy and decision making.
OVERALLTIME required: Approximately three hours a month for meetings and an estimated additional six hours/month for assignments, attending training or meetings on behalf of CFI, consulting with staff, funding events, etc. Because it is a small board, if your circumstances change and prevent full participation, please request leave of absence for a period of time and we will fill your position with active member until such time as you can serve again. You would be considered a valued CFI advisor until you choose to serve as a trustee again.
PROGRAM PARTICIPATION: Trustees are asked to participate in a CFI adult/family or school program (or visit one in action) prior to becoming a trustee. You are asked to participate in at least one other CFI trip or board event each year. We encourage you to use this opportunity to bring new friends to CFI; this can be a privately arranged 1 day land or river trip or multiday trip or a scheduled CFI trip. Trustees are asked to pay trip fees receiving usual member discounts.
MONETARY CONTRIBUTION: CFI trustees are expected to contribute significantly during their board tenure. We ask each trustee to commit to giving or raising $2500 minimum each year. Of this a personal cash gift of $500 minimum and then the additional amount from individuals, an event you host or from donated in kind services necessary for CFI operation. Greater gifts are welcomed of course. For budgeting purposes, trustees are asked to make their individual fundraising plans in consultation with CFI staff and to target which time of the year funds will be generated. Many granting agencies ask summary or range of board contributions; we request permission to make this information available.
RECRUITMENT AND TRAINING: Any member of CFI may propose a candidate to serve as a trustee. There is a standing committee on the board designated to actively recruit and interview potential candidates. Potential candidates meet with the Director and at least one other trustee to review key issues, CFI’s strategic plan and finances as well as frank discussion about what is expected of trustees in terms of work, time involved and contributions. New trustees may join at any time of the year. New trustees will be provided a board notebook by the Director which contains recent minutes, finance statements and strategic plan. Within 90 days of coming on the board, a new trustee is expected to partake in general board training, either sponsored by nonprofit agencies, reading, video or resources.
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